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Terms and Conditions - Somerset Pickleball Club
Last Updated: 16/02/2025
Welcome to Somerset Pickleball Club (SPC) (“we,” “our,” or “us”). By joining, using our website (www.SomersetPickleballClub.com), or participating in any club activities, you agree to comply with and be bound by these Terms and Conditions. If you do not agree with any part of these terms, please do not use our services or participate in our events.
1. Membership & Participation
1.1 Membership is open to individuals of all skill levels, subject to club approval and fee payment.
1.2 Members must follow all club rules, regulations, and codes of conduct while using facilities or participating in events.
1.3 We reserve the right to suspend or terminate memberships for rule violations, inappropriate behaviour, or failure to comply with these terms.
2. Court Use & Booking
2.1 Courts may be used only during designated sessions hours and must be booked in advance if required.
2.2 Members must respect other players and follow fair play guidelines.
2.3 The club is not responsible for the loss or theft of personal belongings.
3. Fees, Payments & Refunds
3.1 Membership fees, event fees, and session booking fees (if applicable) must be paid as per the club’s pricing policy.
3.2 Refunds will only be issued in accordance with our refund policy, which is available on our website or upon request.
3.3 Fees are subject to change at the club’s discretion.
4. Code of Conduct
4.1 All members and guests must demonstrate sportsmanship, respect, and courtesy toward other players, staff, and spectators.
4.2 Discrimination, harassment, or any form of inappropriate behaviour will not be tolerated.
4.3 Members are responsible for any damage caused to club property due to negligence or misconduct.
5. Liability & Safety
5.1 Participation in pickleball activities involves inherent risks, including injury. Members agree to participate at their own risk.
5.2 The club is not liable for injuries, accidents, or damages occurring on or off the court. Members are encouraged to have personal insurance coverage.
5.3 Members must adhere to safety protocols, including appropriate footwear, warm-up routines, and hydration.
6. Events & Tournaments
6.1 The club may organize leagues, tournaments, and social events. Participation may require additional fees.
6.2 Tournament rules will be outlined separately and must be followed by all participants.
7. Privacy & Data Protection
7.1 We collect and store personal information in accordance with our Privacy Policy.
7.2 Member information will not be shared with third parties without consent, except as required by law.
8. Amendments to Terms
8.1 We may update these Terms and Conditions at any time. Continued participation in club activities constitutes acceptance of the updated terms.
9. Contact Us
If you have any questions about these Terms and Conditions, please contact us at SomersetPickleballClub@gmail.com.
Customer privacy notice - Somerset Pickleball Club
Last updated: 9 February 2025
This privacy notice tells you what to expect us to do with your personal information.
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Contact details
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What information we collect, use, and why
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Lawful bases and data protection rights
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Where we get personal information from
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How long we keep information
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Who we share information with
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Sharing information outside the UK
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How to complain
Contact details
Email: SomersetPickleballClub@gmail.com
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
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Names and contact details
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Addresses
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Date of birth
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Purchase or account history
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Payment details (including card or bank information for transfers and direct debits)
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Health and safety information
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Account information
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Website user information (including user journeys and cookie tracking)
We collect or use the following information for the operation of customer accounts and guarantees:
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Names and contact details
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Addresses
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Payment details (including card or bank information for transfers and direct debits)
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Account information, including registration details
We collect or use the following information for service updates or marketing purposes:
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Names and contact details
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Addresses
We collect or use the following information for recruitment purposes:
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Contact details (eg name, address, telephone number or personal email address)
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Date of birth
We collect or use the following personal information for dealing with queries, complaints or claims:
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Names and contact details
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
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Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
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Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
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Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
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Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
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Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
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Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
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Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to provide services and goods are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
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Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
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To operate a members list for players in the club. This will be to ensure emergency contact details are readily available in cases of medical emergencies
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Our lawful bases for collecting or using personal information for the operation of customer accounts and guarantees are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Our lawful bases for collecting or using personal information for recruitment purposes are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Where we get personal information from
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Directly from you
How long we keep information
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The personal information will be kept as long as you're a member.
Who we share information with
Data processors
Wix
This data processor does the following activities for us: Process court bookings
Wix Payments
This data processor does the following activities for us: Process payments for court bookings
Others we share personal information with
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Emergency services
Sharing information outside the UK
Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.
For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.
Organisation name: Wix
Category of recipient: Financial
Country the personal information is sent to: Israel
How the transfer complies with UK data protection law: Addendum to the EU Standard Contractual Clauses (SCCs)
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Helpline number: 0303 123 1113
